Our expert tender support services can help you manage every aspect of running a tender process.
Running a competitive tender is a chance to align procurement with your organisation’s strategic goals. It’s a chance to innovate, drive down costs and realise the value of the goods and services you buy.
Running and managing a full tender can be a resource heavy task. You need to consider; your organisation’s strategic objectives, category requirements, legal and contractual agreements, audits and governance. You also need to ensure a clear plan for transitioning to the new solution once the tender process is complete and a plan for monitoring and managing it once you are back to business as usual.
So where do you start? This is where eXceeding comes in.
Before eXceeding, Steve spent 16 years working on the supplier-side of outsourcing. During Steve’s 24 years’ experience, he has worked on global and UK outsourcing deals, ensuring the creation of win-win partnerships.
Capacity
You don’t have the time or resource to run a cohesive tender process.
Knowledge
You lack the category or market expertise to select the best available solution.
Value
You need to reduce costs or get more out of existing supplier agreements.
Contract
Your contract is no longer fit for purpose or coming to an end.
Governance
You are in the public sector or need transparency for stakeholders.
Strategy
You need a robust process to help select, negotiate and transition to a new supplier.
We understand that running your tender process can be daunting, especially if you have a lack of internal subject matter expertise or capacity.
Even the terminology is confusing – SQs, PQQs, RFIs, RFQs, RFPs, ITTs – what’s the difference? Ultimately these are all acronyms for the process of running a competitive tender to secure the best possible supplier to meet your needs.
Our tender support services will help you guarantee a detailed, accurate tender, so that you are able to attract the best possible bids to your tender.
We engaged eXceeding to manage the review of our current Outsourced IT Infrastructure contract. eXceeding defined and ran a two stage PQQ and RFP process. The process assessed market changes, new commercial models and contractual approaches which best served Capco’s needs and not potential suppliers.
The result was that we saved a massive amount of time that we didn’t have, significantly reduced costs, increased service and got a better contract, safe in the knowledge that the process ran fairly and unemotionally.
The major plus point from an Aspall perspective was that using eXceeding ensured that there was continual momentum driving the project forward.
I would have no hesitation in recommending eXceeding to another business or using them again for any future projects.
Working with the eXceeding team created a close and trusted partnership, with them regularly taking an active part in the CCS Board meetings throughout the contract review process. The consultants helped us understand and navigate the complex BPO contract that had evolved over many years. Once the specification was understood and documented eXceeding did a comprehensive market review and then presented the options and made recommendations. eXceeding then assisted to deliver and execute the agreed approach.
At eXceeding, we have supported businesses with first-time tenders, experienced organisations who are looking to improve its existing tender process, across both the public and private sector. Our comprehensive tender support services will help improve the efficiency and effectiveness of your organisation’s procurement activity.
Ultimately, our aim is to give you unbiased information and tender management expertise so that you can select the right supplier and solution, at the right price, to achieve your strategic goals.
You may already have a strategy for running procurement tenders; you may even have a defined and documented process; but how can you optimise your tender activities and support your internal capacity over the long term?
Despite best laid plans, sometimes there isn’t enough time or resource to truly manage your procurement activities.
Even the biggest companies or government departments cannot always attract or retain the sector or category knowledge needed to run and manage a full tendering process.
Our tender management consultancy provides a host of insights around market advancements and growing competition, making you think deeper about your desired outcomes. By providing tender services that really are tailored to your needs, our specialists can also open your organisation up to evolution and pragmatic change.
The key objective for all of our tender management consultancy projects is collaboration. We work with you to fully understand your requirements, provide you with good guidance and give you the best and honest advice.
Our specialist tender services team can assist you at any point in the process; working with you on end-to-end tender projects, or simply providing support for specific activities, such as tender writing services or spend categories.
Find out how to run tenders more efficiently to save time and create a consistent strategy for future procurement processes.
By Steve Rowland on 14 January 2021
Why not book a free appointment to discuss your requirements in more detail with one of our experts.
Running competitive tenders can be complex and resource heavy, but can also open up a huge amount of opportunity to drive down costs, extract value, innovate and diversity your supplier base. We can support you all the way.
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